Self Assessment Form – Step:5 Supplier Monitoring System

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SECTION 5: Supplier Monitoring System (INTERNAL MONITORING SYSTEM)

5.1 Dependent Suppliers Monitoring System (PRODUCER IMS)

This section applies to you if you buy Fair Trade products from suppliers that do not have their own marketing and distribution channels. For more information see the SAR

Guide & annex 1 of the WFTO Standard.

Do you trade with individuals and/or groups that do not have their own marketing and distribution channels?

IMS-1 (Mandatory – Year 2)

You have visited every producer group at least once every 3 years and have documented your findings.

Compliance Rating

IMS-2 (Mandatory – Year 2)

You demonstrate good knowledge of Producers' production conditions and monitor fair conditions: fair prices, no child labour, no forced labour or discrimination safe conditions, environmental impacts. i.e. you monitor all relevant issues in your visits and describe the situation in your visiting reports and documentation about the group; you have identified any problems correctly.

Compliance Rating

IMS-3 (Mandatory)

If there are problems at Producer/Producer group level, you work with Producers on improving the situation. Any issues are described in the appropriate fields of Section 6: Compliance Assessment and – if relevant – included in your Improvement Plan.

Compliance Rating

5.2 Independent Suppliers Monitoring System (SUPPLIER IMS)

This section applies to you if you buy Fair Trade products from suppliers that are independent business units and have their own marketing and distribution channels. For more information see the SAR Guide & annex 1 of the WFTO Standard.

Do you trade with organisations that have their own marketing and distribution channels?

IMS-4 (Mandatory)

You have a system in place to check the Fair Trade Status of all your Suppliers of FT Products: For externally verified Suppliers (WFTO members, verified according to a recognized FT Scheme) you regularly verify the FT Status. Other Suppliers of FT Products are to be included in your Supplier IMS (see next CCs).

Compliance Rating

IMS-5 (Mandatory – Year 2)

Monitoring Audit of IMS-Suppliers: You have a system to ensure IMS-Suppliers have a monitoring audit at least once every 3 years by a competent internal or external expert and that the results are documented. The IMS Supplier audit reports are adequately detailed, assessing all WFTO principles and covering the Supplier's entire production from Producers to fair conditions for workers as relevant.

Compliance Rating

IMS-6 (Mandatory)

If you identify non-conformities with the Fair Trade Principles you work with your Supplier on improving the situation. In case of very serious non-conformities you have a process in place to ensure the Supplier's commitment to and implementation of improvement measures with ultimately the option to suspend/stop FT purchases.

Compliance Rating

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SECTION 5: Supplier Monitoring System (INTERNAL MONITORING SYSTEM)

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